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Business travel is a significant source of carbon emissions, especially Scope 3 emissions, which are often the hardest to measure and reduce. Adopting sustainable travel practices isn’t just good for the planet - it’s increasingly expected by clients, employees, and investors. It also demonstrates leadership, reduces costs over time, and helps future-proof your business against regulatory and reputational risk.
It means choosing lower-impact options wherever possible - think trains instead of flights, video calls instead of in-person meetings, and walking or cycling for short trips. It also involves smarter planning: combining meetings, prioritising local suppliers, and selecting eco-certified hotels. The goal isn’t to eliminate travel entirely, but to make every journey count.
Read our detailed guide to measuring and reducing the emissions from employee commuting
Start by understanding your current travel footprint - how often staff travel, why, and by what means. Then, create a clear policy that sets expectations and offers guidance. Provide alternatives (like remote collaboration tools), embed approval processes, and support your team with the tools and flexibility they need to travel smarter, not more.
Yes - and often faster than you’d think. Even modest changes (like cutting short-haul flights or encouraging public transport) can lead to noticeable emissions reductions. Beyond the carbon savings, these policies foster a culture of awareness and responsibility, helping to embed sustainability across your business operations.
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Some common questions answered around our template.
We recommend applying the policy to all employees, contractors, and representatives involved in business-related travel, to ensure consistency and measurable impact.
Absolutely. The template provides a clear structure, but you’re encouraged to tailor the hierarchy based on your business model, locations, and travel needs—while maintaining its core sustainability principles.
Integrate the policy into your travel booking system or approval process, and provide training or onboarding materials. Consider assigning a sustainability lead or using software to track compliance and emissions.
Yes. Carbon accounting software can simplify the tracking and reporting of Scope 3 travel emissions.
We suggest an annual review to ensure it remains aligned with your sustainability goals, operational needs, and industry best practices. You can also invite staff feedback for continuous improvement.
Book a demo or get in touch and we'll be happy to help.
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